Last Updated on July 18, 2023
About the Malta Business Registry (MBR)
The Malta Business Registry, established under Subsidiary Legislation 595.27, is responsible for the registration of new commercial partnerships, the registration of documents related to commercial partnership, the issuing of certified documentation including certificates of good-standing amongst others, the reservation of company names, the collection of registration and other fees, the publication of notices and the imposition and collection of penalties. The Registry also conducts investigations of companies and the keeping of the company and partnership register.
As a workplace, the MBR promotes equality and diversity, respects equal pay for work of equal value and equal opportunities for training and career progression.
The Role
The selected candidate (starting salary from EUR 20,301) will be appointed at an Administrative Officer level and will be expected to report to the Head of the Human Resources & Development Unit (HRD). Within this scope, the duties to be undertaken may include any of the following in accordance with the exigencies of the HRD function:
- Assisting in the recruitment exercises;
- Assisting in the management and control of all HR data and personal files, including records on the Dakar HRIS;
- To assist in the administration of the MBR’s Performance Management Process at mid-year and end-of-year, and updating of Job Descriptions and KPIs;
- Assisting in the maintenance of the MBR’s Staff Handbook;
- Verification of Staff attendance records: punching-in/punching-out; leave and sick leave absences;
- Updating on a monthly basis HR returns to OPM and respective Entities, including updated Health Insurance returns with the respective Broker;
- Attending Job Fairs to attract the best talent to the MBR;
- Providing orientation on the Dakar HRIS to new employees;
- Monitoring of Staff during probation/trial period and assisting in the confirmation of appointment process;
- Assisting in carrying out a Training Needs Analysis (TNA) every three years,
- Assisting in carrying out from time-to-time an Employees’ Pulse Survey/Job Satisfaction Matrix;
- Assisting in the organisation of observation programs for students; and
- Assisting in the coordination of training and professional development of all staff.
Any other duties described above may change depending on the exigencies of the HR Unit and/or the MBR.
About You
- Preference will be given to candidates who possess a Diploma in Human Resources and Management or equivalent academic qualification in a relevant field of study at National Qualification Framework Level 5 or better, duly certified by the Malta Qualifications Recognition Information Centre (MQRIC)* or a widely recognised professional qualification at a comparable level; OR
- Consideration will also be given to candidates who at least possess three (3) years’ prior experience in a related area and a minimum of 6 ‘O’ Levels (one of which may be an ECDL Certification).
* It is the responsibility of applicants in possession of qualifications awarded by Universities and other similar institutions outside Malta to produce a recognition statement on comparability of qualifications issued by the Malta Qualifications Recognition Information Centre (MQRIC). Applicants should do so preferably at application stage or otherwise at the preliminary interview should an applicant be selected for such interview.
Details can be obtained by accessing the Malta Further & Higher Education Authority (MFHEA) website on http://mfhea.mt/ under MQRIC heading.
How to Apply
Candidates are to forward a copy of their Curriculum Vitae (C.V.) and an accompanying covering letter providing the motivation for the application to careers.mbr@mbr.mt
C.V and covering letter will be received by not later than Monday, 14th August 2023.
The MBR will disregard any C.V.s and covering letters received after deadline. Candidates should assess and check before submitting their information whether they fulfil all the requirements as specified in this Vacancy notice, particularly in terms of qualifications and relevant professional experience. The MBR reserves the right to withdraw this call at any time and not to select any of the Candidates.
Data Protection
The MBR shall ensure that any processing of personal data is in accordance with Regulation (EU) 2016/679 (General Data Protection Regulation), the Data Protection Act (Chapter 586 of the Laws of Malta) and any other relevant European Union and national law.
Appeal Procedure
If a candidate considers that s/he has been adversely affected by a particular decision, s/he can lodge a complaint within one (1) month from the time the candidate is notified of the application/interview feedback, addressed to the MBR Chief Executive Officer, AM Business Centre, Triq il-Labour, Zejtun ZTN 2401.
Submission of Information
Candidates are to note that the submission of any false statement/s or omission, even if unintended, may lead to the cancellation of their application and may render the candidate’s appointment liable to termination.
Furthermore, please note that candidates may be asked to submit any documentation in support of the information provided, including but not limited to, proof of qualifications and Police Conduct Certificates.
Jobsplus Public Call Permit Reference: 533/2023