Last Updated on December 28, 2022
About the Malta Business Registry (MBR)
The Malta Business Registry, established under Subsidiary Legislation 595.27, is responsible for the registration of new commercial partnerships, the registration of documents related to commercial partnerships, the issuing of certified documentation including certificates of good-standing amongst others, the reservation of company names, the collection of registration and other fees, the publication of notices and the imposition and collection of penalties. The Registry also conducts investigations of companies and the keeping of the company and partnership register.
As a workplace, the MBR promotes equality and diversity, respects equal pay for work of equal value and equal opportunities for training and career progression.
The eventual appointee will be appointed at an Administrative Officer level (starting Salary from €19,786) and will be expected to apply his/her academic qualifications and/or work experience to the various day to day duties as directed by the Head of Unit or any other official who the Head delegates for such purpose. The individual selected for this role will be expected to carry out the following tasks in accordance with the exigencies of the Unit:
- Creditor/Purchasing cycle – Posting of invoices in creditors ledger, processing of payments and filing of the respective documentation;
- Posting of petty cash transactions and reconciliation of petty cash balances;
- Performing bank reconciliations;
- Liaising with managerial staff, colleagues and clients;
- Arranging payments for invoices;
- Assisting in the undertaking of financial administration;
- Inputting of financial transactions;
- Assisting in the preparation of accounts, reports, budgets, commentaries and financial statements;
- Assisting in the updating the fixed assets register;
- Maintain a contract/service level agreement register;
- Assisting in administrative functions related to correspondence, archiving and other document management related to corporate services functions; and
- General accounting duties as may be required.
To handle any other duties as assigned by the Unit Head and as dependent on the exigencies of the Finance and Administration Unit and/or the MBR.
- Preference will be given to candidates who possess an NQF Level 5 Qualification or better, in Accountancy or Banking & Finance or equivalent academic qualification in a relevant field of study, duly certified by the Malta Qualifications Recognition Information Centre (MQRIC)* or a widely recognised professional qualification at a comparable level; OR
- Consideration will also be given to candidates who possess at least three (3) years’ prior experience in a related area and a minimum of 6 ‘O’ Levels (one of which may be an ECDL Certification).
* It is the responsibility of applicants in possession of qualifications awarded by Universities and other similar institutions outside Malta to produce a recognition statement on comparability of qualifications issued by the Malta Qualifications Recognition Information Centre (MQRIC). Applicants should do so preferably at application stage or otherwise at the preliminary interview should an applicant be selected for such interview.
Details can be obtained by accessing the Malta Further & Higher Education Authority (MFHEA) website on http://mfhea.mt/ under MQRIC heading.
How to Apply
Candidates are to forward a copy of their Curriculum Vitae (C.V.) and an accompanying covering letter providing the motivation for the application to firstname.lastname@example.org.
C.V and covering letter will be received by not later than Monday, 16th January 2023.
The MBR will disregard any C.V.s and covering letters received after deadline. Candidates should assess and check before submitting their information whether they fulfil all the requirements as specified in this Vacancy notice, particularly in terms of qualifications and relevant professional experience. The MBR reserves the right to withdraw this call at any time and not to select any of the Candidates.
The MBR shall ensure that any processing of personal data is in accordance with Regulation (EU) 2016/679 (General Data Protection Regulation – GDPR), the Data Protection Act (Chapter 586 of the Laws of Malta) and any other relevant European Union and national law.
If a candidate considers that s/he has been adversely affected by a particular decision, s/he can lodge a complaint within one (1) month from the time the candidate is notified of the application/interview feedback, addressed to the MBR Chief Executive Officer, AM Business Centre, Triq il-Labour, Zejtun ZTN 2401.
Submission of Information
Candidates are to note that the submission of any false statement/s or omission, even if unintended, may lead to the cancellation of their application and may render the candidate’s appointment liable to termination.
Furthermore, please note that candidates may be asked to submit any documentation in support of the information provided, including but not limited to, proof of qualifications and Police Conduct Certificates.
Jobsplus Public Call Permit Reference: 735/2022